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Since 2023, after the government abolished the paper household registration book, the question of what documents are needed to register a child’s birth and what the procedures are has arisen. Therefore, in the following article, we will guide you through the latest 2023 birth registration procedures and the necessary documents for parents.
What documents do parents need when registering their child’s birth?
According to Article 6 of Circular 04/2020/TT-BTP, Article 9 of Decree 123/2015/NĐ-CP, Clause 1, Article 16 of the Law on Civil Status 2014, Clause 1, Article 36 of the Law on Civil Status 2014, and Subsection 1, Section C, Part II of the Appendix issued with Decision 2228/QĐ-BTP of 2022.
To obtain a birth certificate, the following documents must be submitted:
+ First, parents need: Birth registration form
+ Parents need to submit the original Birth Certificate, or if there is no Birth Certificate, a document from a witness confirming the birth. If there are no witnesses, a written guarantee of the birth is required.
+ In cases of abandoned children, a report on the abandonment issued by a competent authority is required.
+ In the case of birth registration for a child born through surrogacy, a confirmation document from the medical facility that performed the assisted reproductive technology for surrogacy is required.
+ Or a power of attorney notarized in accordance with the law in cases where the birth registration is authorized.
People need to submit relevant documents when registering for a birth certificate
When registering for a birth certificate, parents also need to present the following documents:
+ Parents need to provide personal identification documents such as a passport, ID card, citizen ID card, or other documents with a photo and personal information issued by a competent authority and still valid.
+ Other documents such as proof of residence or marriage certificate if the parents are married.
+ Or, if the information on the supporting documents is already available in the national population database and is automatically filled in, there is no need to present them.
People also need to present a Marriage Certificate
Regarding the latest in-person birth certificate application procedure in 2023
According to Article 16 of the Law on Civil Status 2014 and Subsection 1, Section C, Part II of the Appendix issued with Decision 2228/QĐ-BTP of 2022, the birth registration procedure includes the following steps:
Step 1:
– Individuals wishing to register a birth must submit a birth registration application at the One-Stop-Shop of the competent commune-level People’s Committee.
– Then, they must pay a fee if the case is subject to a birth registration fee.
– If they need a copy of the Birth Certificate, they must pay a fee for issuing a copy of the Birth Certificate.
Step 2:
The staff receiving the application at the One-Stop-Shop is responsible for checking the accuracy, completeness, consistency, and validity of the application.
– If the application is complete and valid, the application must be accepted. If the application is received after 3 PM, an appointment slip must be issued, and the results must be returned to the applicant on the next working day.
– If the application is incomplete or invalid, the applicant must be notified to supplement and complete the application, clearly stating the documents and content that need to be supplemented for completion.
– If the applicant cannot supplement or complete the application, the Head of the One-Stop-Shop must be informed to issue a notice of refusal to process the birth registration request.
Step 3:
The judicial and civil status officer needs to review the application.
– If the application needs to be supplemented or completed, or if it does not meet the requirements for processing and must be refused, a notice of the application status must be sent to the One-Stop-Shop to inform the applicant.
– If verification and clarification are needed or if the results cannot be returned on time due to other reasons, the civil status officer needs to issue an apology slip and reschedule the result return date.
– When the application is complete, valid, and complies with regulations, in the case of receiving a birth registration application in person, the judicial and civil status officer must record the information in the Birth Registration Book and update the birth registration information on the shared electronic civil status registration and management software, save it officially, and then transfer the information to the national population database to obtain a Personal Identification Number.
Step 4:
After the national population database returns the Personal Identification Number, the judicial and civil status officer needs to print the Birth Certificate, submit it to the Leader of the People’s Committee for approval, and then transfer it to the One-Stop-Shop to return the results to the applicant.
Step 5:
The applicant needs to check the information on the Birth Certificate and in the Birth Registration Book, then sign the Birth Registration Book and receive the Birth Certificate.
The procedure for registering a birth certificate for your beloved child
Currently, people can also apply for an electronic birth certificate through the National Public Service Portal or the provincial Public Service Portal. The processing time for electronic birth certificates is similar to that for in-person applications.
Thus, the above article has guided everyone on what documents are needed to register a child’s birth and the latest 2023 birth registration procedures. This helps everyone prepare the necessary documents and know how to register their child’s birth quickly.
See more:
- What documents are needed for childbirth? Mothers should check immediately to avoid forgetting
- How much does it cost to prepare for childbirth?
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